Project Support Administrator in Warsaw, Masovian, Poland

Woods nuclear business supports customers in the energy generation, new build, decommissioning and defence sectors.

Our nuclear business has offices in Knutsford and Birchwood in Cheshire, Gloucester, Dorchester, Harwell, Glasgow, Newcastle, Bristol, Cumbria, Reading and London. We also have a strong international presence to support our growing operations in France, Slovakia, Czech Republic, Poland, South Africa and Japan.

Our reputation for safely delivering quality projects on time and on budget is well recognised in the industries we serve. We have proven expertise in managing large, complex projects, a global reach and long-standing UK presence, strong relationships with our clients and cutting-edge processes and technologies.

What that means to you is the opportunity to experience a real variety of projects, working with people from different backgrounds. You'll work closely with our clients and committed to achieving outstanding results in a stimulating and quality-driven environment.

Wood Nuclear are recruiting a Project Support Administrator within the Capital Projects Team based in our Warsaw Poland office supporting delivery of the Infrastructures scope area. The Project Support Administrator works closely with the Project Manager setting providing the necessary input information and supporting the Project Manager in the execution . The successful candidate will be part of a team responsible for delivery of a programme of work supporting a key client in Poland. The projects are multi-disciplined and typically range in value from €300,000 - €5M. The tasks contribute towards our key customer enabling Polands operational infrastructure to be upgraded to support Polands first operating Nuclear Power Station aspirations.

This person will be recruited on a Wood local Polish contract.

Key Responsibilities

  • Support to the business in developing a year-ahead work plan constrained to the internal resources and funding available
  • Provide support to the Delivery Managers of the project by helping them with a variety of standard business processes / tools and liaising with appropriate internal stakeholders to include:-
  • Engaging with Technical Leads to ensure that all stakeholders are aware of the project milestones and deliverables with regards to the implementation of mandatory documentation across the work streams
  • Working within internal databases managing actions, due dates, extensions and resources to track progress and compliance
  • Help with the generation of reports to aid the Delivery Managers ahead of key project meetings
  • Inputting at Progress Meetings in order to drive progress and report accurately to the Delivery Managers and the wider business
  • Taking charge of all project administration including the generation of minutes and actions list where required
  • Helping with the preparing and presenting of project data
  • Identifying issues early and help manage actions to resolve on behalf of those being supported


Skills / Qualifications

  • Candidate must be Polish speaking and have an excellent standard of English oral and written (essential)
  • Previous experience of providing high quality proactive support to others in a business environment, project support environment experience essential.
  • Strong numerical skills, able to interrogate, analyse and report data
  • Good experience of Microsoft Office software in general, must include some experience in the use of excel for reporting and analysis
  • Experience of working in a large organisation, or an organisation with matrix management is useful but not essential
  • Ability and enthusiasm to learn new processes and tools quickly, not afraid to be in the deep end to start with
  • Ability to work on own initiative and identify and solve problems
  • Enthusiasm for provision of high quality support to others, with a proactive approach
  • Flexible and adaptable
  • Questioning attitude
  • Good interpersonal skills, able to actively build and develop strong working relationships across a variety of diverse teams.
  • Good attention to detail
  • Degree qualified
  • Significant experience in a similar role 


Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  <web address removed>  



Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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